Sometimes you cannot avoid a commercial office move. Whether your business has outgrown your current office space, you need a premises that is more modern, more accessible or in better repair, moving offices is quite the upheaval.
The main aim during any commercial relocation is to reduce downtime of your business to an absolute minimum. But how can you do that when you’re tasked with physically moving the entire contents of your company? This article should give you some ideas.
Communicate with your customers
Your business is nothing without your customers, so keep them updated at all times during the process. Reassure them that normal service will be provided throughout, and that any issues will be immediately reported to them. This minimises confusion amidst the chaos of moving, and maintains the trust you have built up with your customers. In turn, this allows you to focus on ensuring the move happens to schedule – without having to take time out during the move to answer lengthy complaints about your service.
Finalise a floor plan well in advance
A crucial part of the preparation stage is creating a logical floor plan for your new offices. Usually, this involves visiting the new space multiple times and liaising with your project manager to iron out any issues. The beauty of finalising a floor plan – and knowing that it is a feasible one – is that there won’t be any extra hold ups once your equipment arrives at the new office. Everything can be arranged according to plan immediately, so there won’t be wasted hours rearranging desks because things ‘just don’t look right’.
Timing
Be strategic in your planning and you can minimise downtime even further. Ideally, you’ll want to time your move so it happens over the evening or weekend, so make sure to find a reliable removals company who can accommodate this for you. Doing this means you can stay operational right up until moving day, keeping your customers happy while getting most of the labour finished when there is less pressure. Estimating a move date can be tough, but once you settle on one discuss it with your chosen moving firm. They will work closely with you to ensure that date is met without complication.
Remote working
If the move runs into complications or delays beyond your control, you’ll have to find ways to adapt. If possible, construct a remote working backup plan to keep your essential services running while the move gets sorted. Communicate this possibility with relevant members of staff well in advance, so they too can prepare should this be necessary.
If remote working proves difficult, you can also think about temporarily renting space in a fully furnished office so you can continue to work while between office spaces.
Choose a proven commercial removals company
Business moves require expert coordination at every stage, and a DIY approach is a risk not worth taking. The best way to minimise downtime during an office move is to enlist the services of a reputable removals company who can work strictly to your timetable.
When you hire trusted movers, you’ll not only receive an expert packing and transportation service, but you’ll also have access to a dedicated project manager who will oversee every aspect of the move from beginning to end. They will liaise regularly with you and your chosen in-house coordinators to plan and consult during the whole process. Any difficulties, questions or logistical planning will be expertly handled by someone who is both capable and experienced, bringing peace of mind to your move while doing everything they can to minimise downtime as much as possible.
At TWO MEN AND A TRUCK® we are proud to deliver a professional business removals service that is tailored to your specific requirements.We assign a dedicated project manager to assist and consult on your move, ensuring nothing is left to chance. Our team of highly trained movers will take expert care of your office equipment, using quality packing materials to keep even fragile electronic equipment safe and sound throughout the journey. For efficient and strategically planned business moves you can rely on, simply get in touch with our friendly team today.